Administrative Assistant At UNFPA

The United Nations Population Fund (UNFPA), the leading UN organization in Reproductive Health and Population and Development, is recruiting personnel for the following position.


Vacancy Number Vn 2013/007
Post Level: Ics – 05
Type Of Contract: Fixed Term Appointment (Fta)
Post Number: 11259
Duty Station: Calabar Decentralized Office
Duration: One Year, With Possible Renewal Subject To Performance

Under the supervision of the Head, Sub-office, Calabar, the Administrative Assistant provides functional administrative support to the Calabar Sub-Office in the delivery of quality services in Correspondence Management, effective Administrative system, Asset Management, Maintenance of office space and utilities, effective logistics Management and Store Management. The Administrative Assistant :
- Works closely with programme and project staff in providing administrative support to programme planning and implementation.
- Provides logistics and administrative support to sub-office, inclusive of coordinating review meetings /workshops/ events and other programmatic functions.
- Ensures effective maintenance of the office space and equipment.
- Screens and analyzes courier bills for payment.

- Facilitates the planning and management of logistical requirements from staff to support programme monitoring and evaluation, programme observances and enhance UNFPA visibility in the country.
- Facilitates hotel and reservation logistics for conferences, meetings and workshops.
- Ensures quality vehicle management and allocation of drivers for daily movements, missions and airport pickups.
- Facilitates store maintenance, stock taking and allocation of stationery for staff and replenishing.
- Maintains and update Data in Atlas Vendor Management Portal.
- Ensures effective management of Sub-Office assets, maintaining updated inventory register in Atlas.
- Undertakes any other assignments as may be required by the Head of DO, Deputy Representative and Representative.

Core competencies
- Valuing diversity
- Performance management
- Developing people/fostering innovation and empowerment
- Working in Teams
- Communicating information and ideas/knowledge sharing
- Integrity/commitment to mandate
- Appropriate and transparent decision making
- Results orientation and commitment to excellence
- Self-management/emotional intelligence and conflict management/negotiating and resolving disagreements

- Business Acumen
- Implementing management systems
- Innovation and marketing of new approaches
- Client orientation
- Organizational awareness
- Job knowledge/technical expertise

The ideal candidate should:
- Be a Nigerian national (male or female)
- Have a Bachelor Degree or Higher National Diploma in Secretarial Administration, Public Administration, Sociology or in a related field.
- Have a minimum of 5 years working experience in the public or private sector. UN experience would be desirable.
- Be fluent in oral and written English
- Have computing skills and be knowledgeable in office software packages..

All applications should include functional e-mail addresses and mobile phone numbers, letter of application and completed UN Personal History Form (P 11), which can be download from our intra site, attached as one file in MS WORD format only. Applications should be addressed to The UNFPA Resident Representative, Abuja and forwarded to e-mail addresses – latest by 11 April, 2013 and clearly marked – Administrative Assistant, Calabar – ICS 05
Please note that UNFPA will respond only to those applicants in whom it has a further interest. Kindly also note that ONLY applications sent by e-mail will be accepted. Qualified women are encouraged to apply.


*UNFPA reserves the right to appoint at the indicated or lower level and prior to the closing date.
UNFPA – Because everyone counts

DEADLINE: 11 April, 2013


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